There are several common features that are found on screens throughout Focus. See the sections below for help using these features.
The Toggle Columns button allows you to hide columns on the screen that you do not want to view. The columns that are hidden will remain hidden on future visits to the screen until you select to view the columns again.
1. Click Toggle Columns above the table.
2. In the pop-up window, deselect the columns you do not want to view. Select the columns you do want to view.
3. When finished, click the X to close the pop-up window.
Many tables throughout Focus can be sorted by clicking on a column header.
1. Click the column header once to sort in ascending order.
2. Click the column header again to sort in descending order.
The number of records that display on each page of a table can be adjusted using the Page Size.
1. Enter the number of records to display on each page of the table in the Page Size text box.
2. Press Enter/Return or click out of the field.
When a table contains multiple pages of data, you can navigate through the pages or jump to a specific page.
1. Click the Next or Prev button to navigate to the next or previous page of the table.
2. To jump to a specific page, enter the number in the Page text box and press Enter/Return or click out of the field.
1. Use the Filter text box located in select pull-downs for a quick search. Begin typing characters from the data you need to locate, such as part of the name of the user.
2. Select the Exact filter check box to display results that have an exact match only and hide partial matches to the entered text.
3. Click Check all or Clear for quick selections or to clear all selections made.
The Filter button above a data table allows users to filter the columns of the table.
1. To turn on the filters for a table, click the Filter button so that it says ON.
2. Enter the filter criteria in the text field above a column.
3. Click the down arrow to access other filter options.
4. Click the green plus icon to add another filter text box to the column.
5. Click the red minus icon to delete a filter text box.
6. Click Clear All Filters to clear all of the filter entries.
7. To turn off the filters, click the Filter button so that it displays OFF.
The Filter button allows a report to be filtered based on filter rules.
1. Click the Filter button.
2. In the Filter Rules section of the screen, select the column and condition. Enter the criteria by which to filter the report in the text box.
3. Click Add Rule to add more than one filter rule.
4. Click Remove to delete a filter rule.
5. Once the Filter Rules have been set, click the Run Filter button to filter the report results.
6. Click Clear Rules to reset all filter rules.
7. Click Run Filter after clearing the rules to return the full report.
A table of data can be printed by clicking the Printer icon.
1. Click the Printer icon.
2. Select a Letterhead from the pull-down. Once selected, the letterhead displays in the print preview.
Letterhead templates are setup by the district.
3. Select the Small Font check box to regenerate the document with smaller text.
4. Click the Print icon and follow the prompts on your computer to continue printing.
5. Click the Download icon to download the document to your computer.
6. Click the Google Drive icon to save the document to your Google Drive.
Some screens may have a unique Print button, such as in the following image. Click the button and follow the prompts to print.
A table of data can be exported to an Excel/CSV file that is downloaded to your computer.
Click the Excel icon above the table.
The file is downloaded to your computer.
The Message button opens the Compose screen in the Communication module with the students/users displayed in the table automatically selected as the recipients. If the table is filtered, only the students/users displayed with the filter will be selected as recipients.
1. Click the Message button.
The Compose screen in the Communication module will open in a new tab. In this example, the teachers on the student's schedule are automatically selected as recipients of the message.
2. Create your message as desired. See Communication for more information on creating and sending messages.
The Expand View icon on a row in a table is used to display the record in a pop-up window for easier viewing and editing.
1. Click the Expand View icon next to the record in the table.
2. In the pop-up window, click the arrows to advance to the next record or view the previous record.
3. When Expand View is clicked on an existing record in the table, make any edits to the record as desired in the pop-up window and click Close.
The Expansion icon is used to expand a list or report to full screen.
1. Click the Expansion icon to expand the list or report to full screen.
2. Click the icon again to return the screen to its original size.
The Search text box allows users to search a report or list for specific keywords.
1. In the Search text box, enter the desired text and press Enter/Return.
The screen refreshes to display records that meet the search criteria.
2. To return to the full report, delete the text from the Search text box and press Enter/Return.